School Business Manager

Overview

We are looking to appoint an enthusiastic and experienced School Business Manager to work in a busy school office at St Anthony’s Catholic Primary in Shipley on a part time basis.

Job Advert

School Business Manager

SO1 - SO2 SCP 23-28 dependent on experience.  

20-25 hours per week, TTO + 5 days

Job Description & Person Specification

- To support the Headteacher in the management of their workload, diary and in particular confidential correspondence.

- To manage the administrative work of the Leadership Team; providing organised, complex and advisory support to the Governing Body and other staff.

- As a member of the senior leadership team will work with minimum supervision; planning and arranging own work loads as well as that of others.

- Will be expected to autonomously make decisions and exercise considerable initiative in performing delegated duties, escalating complex issues where necessary.

- To promote and maintain a professional and courteous service.

- Promote and maintain an efficient, safe, and attractive environment for the children within school generally whilst being aware of and supporting difference to ensure equal opportunities for all.

- Will contribute to the overall ethos/work/aims of the school.

- Will appreciate and support the role of other professionals; developing constructive relationships and, under the guidance of the Headteacher, communicate/liaise with both internal and external stakeholders/agencies/professionals.

- Be vigilant and sensitive to any child protection/safeguarding concerns that arise, reporting any concerns to the designated officer in line with school policy and procedure. 

Responsibilities:

- Under the guidance of the Headteacher you will manage, improve, develop and supervise of the whole school administrative function including those which are complex in nature; delegating relevant activities and liaising between other members of the management team/teaching staff as appropriate.

- Participate in training and other learning activities and performance development as required

- In liaison with the Headteacher; provide advice and guidance to staff and others on complex issues; undertaking research and obtaining information to inform decisions.

- Attend and participate in regular meetings including senior leadership team meetings and full governing body meetings; recognising own strengths and areas of expertise, share these skills and use these to advise and support others.

- Take a lead role in the recruitment/induction/appraisal/training and development/mentoring of school and agency staff; managing associated employment procedures and Human Resources matters as well as liaising with external organisations to ensure appropriate clearance and checks are received.

- Be responsible for the procurement, selection, management, maintenance, repair and safe keeping of resources, including regular audits, issuing of invoices and ensuring settlement of accounts. Prepare work specifications for tender, assist with the selection of contractors and report to the Governing Body as required.

- Take a lead role in the development and maintenance of the whole schools recording/information systems and ensure confidential data is retained in accordance with legal requirements.

- Provide detailed analysis and evaluation of data and produce detailed reports/information as required.

- Under the guidance of the Headteacher; you will be responsible for the planning, development, organisation and administration of procedures and policies including those relating to safeguarding, security, data protection, HR and payroll; liaising with the Headteacher, Senior Leadership Team and Governing Body as and when appropriate.

- Be responsible for the completion and submission of complex forms, returns etc., including those to outside agencies e.g. DfE, LEA, other agencies and stakeholders.

- Under the guidance of the Headteacher/bursar; plan, monitor and evaluate the schools budget; developing a long term financial strategy for the future of the school; ensuring all expenditure is correctly coded to allow maximum use of all budgets and grants.

- In liaison with the schools Bursar; provide ongoing budgetary information and reports to the relevant bodies in a timely manner whilst ensuring compliance with financial regulations and in line with best value procedures; seeking specialist expertise where necessary.

- In the absence of the Headteacher; take delegated responsibility for decision making where appropriate.

- Under the guidance of the Headteacher; oversee the management and maintenance of the school site, premises, lettings and associated income. Prepare maintenance schedules and ensure the efficient operation of all facilities on the property in liaison with the site manager.

- Take a lead role in marketing and promoting the school including taking responsibility in seeking sponsorship and funding.

- As the schools Health and Safety lead officer; ensure compliance with all Health and Safety requirements including clear communication to all staff and pupils as well as recording and reporting health and safety matters to the Senior Leadership Team, Governors and other agencies as required.

- Act as the schools lead Fire officer; ensuring emergency procedures are current and timely; plan, instigate and maintain records of fire safety practices and alarm tests in liaison with the site manager.

Environmental Demands/Working Conditions:

- Available to work during school hours during term time and a willingness to be flexible as may be required to attend staff meetings/training sessions outside of usual hours.

- Will have contact with members of the public/other professionals e.g. teaching staff, governors, parents/carers, community groups, local education authority, external providers etc.

- May be a key holder and have security responsibilities.

- The post holder may occasionally be subjected to antisocial behaviour from members of the public/parents/site users.

- This post may include a degree of manual lifting and handling. You are expected to be aware of health and safety polices and procedures and frequently assess your ability to carry out the lifting tasks required of you.

- Report all concerns to an appropriate person.

Fluency Duty

In line with the Immigration Act 2016; the Government has created a duty to ensure that all Public Authority staff working in customer facing roles can speak fluent English to an appropriate standard.

For this role the post holder is required to meet the Advanced Threshold Level

 

Advanced Threshold Level

The post holder should demonstrate they can:

- Express themselves fluently and spontaneously at length effortlessly.

- Explain difficult concepts simply without hindering the natural smooth flow of language.

- Take responsibility for promoting high standards of literacy, articulacy and the correct use of standard English in School.

Special Conditions of Service:

- No contra-indications in personal background or criminal record indicating unsuitability to work with children/young people/vulnerable clients/finance (An enhanced DBS check is required).

Other considerations:

- To be aware of and comply with policies and procedures relating to child protection; being vigilant for signs that children may be being abused and to report any such suspicions to the school’s nominated Child Protection Co-ordinator or the Headteacher.

- To act in accordance with the Data Protection Act and maintain confidentiality at all times e.g. access to staff/student/parent and carers files.

- Accept and commit to the principles underlying the Schools Equal Rights policies and practices.

- Be able to perform all duties and tasks with reasonable adjustments, where appropriate, in accordance with the Equality Act.

- Must be legally entitled to work in the UK.

 

Salary & Benefits

Salary from £32,076 to £33,945 FTE per annum.

Location

St Anthony's Catholic Primary School, Shipley
High Busy Lane
Shipley
Bradford
BD18 1HD

Supporting Documents

• Consent to Obtain References Form download_for_offline
  download_for_offlineConsent to Obtain References Form
• Model Application Form - Support Staff download_for_offline
  download_for_offlineModel Application Form - Support Staff
• Recruitment Monitoring Form download_for_offline
  download_for_offlineRecruitment Monitoring Form
• Rehabilitation of Offenders Act 1974 - Disclosure Form download_for_offline
  download_for_offlineRehabilitation of Offenders Act 1974 - Disclosure Form

 

 

Deadline and how to apply

If you are interested in the role, please do not hesitate to contact St Anthony's to arrange a visit. Interested applicants should complete a CES application form and send this to office@sas.bcwcat.co.uk by 7 November 2024. 

Interviews to be held on 12 November 2024.

Safeguarding

 The Trust is committed to safeguarding and promoting the welfare of children and expects all members of staff and volunteers to share this commitment. The post is exempt from the rehabilitation of Offenders Act 1974 and the amendments to the exceptions order 1975, 2013 and 2020. Appointments will be made subject to an Enhanced Disclosure and Barring Service check, and the receipt of satisfactory references and all other pre-employment checks.

Equal opportunities

We are committed to creating an inclusive and diverse workplace where everyone is valued and respected. We welcome applications from individuals of all backgrounds, regardless of race, ethnicity, gender, sexual orientation, age, disability, religion, or any other protected characteristic. Our recruitment process is based on merit and we encourage all qualified candidates to apply. We strive to foster a work environment where everyone can thrive and contribute to our shared success.